It’s not just about saving time and money. A complete, HIPAA-compliant fax solution for your medical or healthcare organization alleviates the oversight and energy it takes to remain in compliance, which is square one for those in the industry.
These cloud-based faxing programs also put people first — from your office administrators to your patients themselves. As concerns over data privacy and usage only grow more pressing, you can rest assured your organization is taking every possible measure to secure medical information and meet the public’s heightened demands.
A ReplixFax HIPAA-compliant fax solution from Softlinx is your partner in doing so. Schedule a free live software demo today at 1-800-899-7724, email our support specialists, request a quote online or fill out our contact form.
With the Health Insurance Portability and Accountability Act (HIPAA) ever-sharpening the ways healthcare and medical practitioners document, communicate and store their patients’ information, something as simple as sending a fax can quickly manifest into a detailed, cumbersome and complicated procedure.
More information about HIPAA is available from the U.S. Department of Health and Human Services.
HIPAA first and foremostHIPAA Compliant Cloud Fax Service for Healthcare Companies safeguards consumer health information and data privacy. It places rules and guidelines around the security of medical records, as well as any other personal health information (PHI) that could be used to trace back to an individual. Also known as the Health Insurance Portability and Accountability Act, HIPAA is a set of federal protections intended to maintain the confidentiality of patient health data, specifying the basic security measures required to keep ePHI data secured. Often, both faxing and online faxing methods fall on the wrong side of HIPAA compliance, either due to unsecured machines or a lack of encryption. Replix®, on the other hand, meets all HIPAA compliance standards, providing a secure internet fax solution.
The most common HIPAA violations today concern Title II violations, meaning the secure electronic storage, access controls and transmission of PHI. In addition to unsecurely or careless transmitting patient data, many health organizations and their vendor partners fail to outline comprehensive data-risk analyses for the entirety of their organizations, leading to severe fines.
For healthcare organizations, in particular, integrating safe, secure and efficient new software into their business processes can seem laborious and expensive. You not only have to train all personnel in the latest technology, but you must also ensure every process and procedure in that new system works under HIPAA laws without disrupting the fundamental uptime workings of the office. The nature of the industry doesn’t leave room for procedural carelessness.
Cloud-based fax services for healthcare organizations helps ease the strain between safely storing and sending PHI via fax. They are computer applications that integrate with most current electronic health record (EHR) systems and help you correctly send and receive faxes, as well as save fax history in a comprehensive and audit-friendly log. Also, all electronic communications are safely encrypted, offering password-protected user controls and other security measures that adhere to HIPAA’s Title II regulations.
Internet-based fax services accomplish much of this by utilizing cloud technology. This means that rather than storing all fax data on-site, fax history and information is stored in an off-site, partnered data center — one that’s highly monitored, frequently tested and up to date in the latest network cyber-security strategies. Your organization can access its PHI, medical data and fax functions through a secure application portal, over email or online. In total, these systems make all fax-related work simpler yet more HIPAA-compliant — the dream combination for many healthcare administrators.
The Replix® health care fax service from Softlinx offers a reliable online document delivery and faxing solution for businesses of all types, especially those in the health care industry. By allowing your business to submit and accept faxes directly to and from your existing applications with an HIPAA-secure method, ReplixFax cuts costs to your business while streamlining your workflows. With the ReplixFax HIPAA -compliant fax service, your health care business can benefit from:
Softlinx Cloud Fax Service through ReplixFax offers HIPAA-compliant fax solutions, safeguarding electronic protected health information for healthcare service providers through multiple measures.
Softlinx ensures a HIPAA-compliant e-fax every time, mostly because it provides appropriate safeguards for electronic protected health information. These guarantees are various safety and security measures that include secure network connections, password security measures and AES 256-bit encryption of fax information.
All electronic fax sessions via Web Service API directly from an Electronic Health Record (EHR) application are secure and protected. The system also maintains detailed system logs for all inquiries, fax requests, retrievals and deletions of all faxes for an audit trail.
This HIPAA-compliant internet fax service logs all user activities, along with detailed information for each sent or received fax and can be retrieved via Web Services API or through administrative tools. Upon successful delivery of a fax document, the system can also remove the fax document completely from the system for further security.
Softlinx’ ReplixFax Cloud Services are conducted over secure network protocols with data encryption, protecting information far beyond your health information. The encryption also protects your confidential financial information such as faxing your credit card information or financial statements. As a HIPAA-compliant online fax service provider we meet all PCI compliance requirements.Get in Touch
Softlinx’ data center, where we host our ReplixFax Cloud Service, is an SSAE-16 audited hosting facility that meets the standards set forth by the American Institute of Certified Public Accountants (AICPA) for security and reliability. Our data center is fully compliant with HIPAA and PCI DSS requirements by maintaining a secure network to protect electronic protected health information (e-PHI) and cardholder data, policies on the maintenance of Access Control Measures and a Vulnerability Management Program.
Learn more about how the Softlinx HIPPA-compliant fax solution from Softlinx can help your health care organization reach new levels of productivity. Contact us today to schedule a live demo by calling at 1-800-899-7724 or by filling out our form.
We have one of the best fax APIs with dedicated support team, allowing your product management and development teams to embed secure fax capabilities into your healthcare applications with minimal efforts to meet your deadlines.