Fax Workflow Solutions–Fax Automation with RepliFax

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Fax Workflow Solutions

Our ReplixFax technology is the industry’s most reliable and secure online faxing service

Workflow

Automate your workflow with ReplixFax workflow solutions. Our cloud-based applications provide efficient solutions to electronic filing and delivery management of inbound and outbound faxes, automated outbound faxing, broadcast and mail merge faxing, barcode fax workflow, and automated faxback acknowledgment.

What is a Fax Workflow?

The workflow begins with the composition of a fax document. Once the document is ready for transmission, it is sent via the chosen fax delivery method.

During transmission, the fax document is converted into a format suitable for transmission over telephone lines or through internet protocols. The document is then sent to the recipient’s fax number.

Upon receipt, the fax is processed by the recipient’s fax system, where it may be converted into a digital format for viewing and storage.

Once received, the fax is reviewed by the recipient to determine the required action. This may involve reviewing the content of the fax and verifying its authenticity.

After review, the fax may be archived for future reference, compliance purposes, or record-keeping.

Unattended Electronic Fax Filing

ReplixFax allows for fail-proof electronic filing and routing management of inbound and outbound faxes. Get documents to the right place quickly and without the need for additional manual handling with customizable delivery configuration controls.

The ReplixFax Delivery Manager has the following features and capabilities:

Use cases of Delivery Manager would include applications such as:

Archiving of all sent and received faxes in a centralized repository for corporate records.

Purpose-driven, sorting, and selective fax filing such as a salesperson filing customer purchase orders based on the customer name and order date.

Extracting metadata and document capture to integrate into existing back-office applications for automated delivery.

Automated Outbound Faxing

Choose from multiple configuration options that streamline the outbound faxing process without manual operation. The ReplixFax Fax Loader will submit outbound jobs automatically, freeing your team to focus on other tasks.

Our folder-based unattended faxing lets you:

Softlinx automated outbound faxing is ideal for use cases like:

Faxing invoices and billing statements.

Sending medical reports and lab test results.

Faxing ad-hoc client application reports.

Delivering purchase orders and sales agreements efficiently.

Broadcast And Mail Merge Faxing

Send bulk fax documents with higher accuracy, efficiency, and reliability. ReplixFax technology boosts your company’s ability to send files in bulk with less downtime.

Our high-volume fax broadcast and mail merge fax solutions provide:

Flexible options to support individual fax files, batch, or FCL processing modes.
Ability to send personalized fax content to multiple recipients.
Integration with CRM systems for seamless communication with clients and customers.
Customizable scheduling options for optimized transmission times.
Comprehensive reporting and tracking capabilities for monitoring delivery status and success rates.
Scalability to accommodate growing fax communication needs without compromising performance.

Automated Outbound Faxing

Barcode Fax Workflow

ReplixFax barcode recognition technology supports the automation of fax document workflow by recognition and delivery of document metadata to back-office business applications. Our tools accurately recognize unique identifying information while sending triage alerts for unknown or unrecognizable data to further streamline the cumbersome document triage process.

Key features of our barcode document workflow include:

Recognition of barcoded metadata information with 100% accuracy.
Ability to handle one or multiple barcoded documents submitted in a single fax.
A web-based application to efficiently manage the error document triage process.
API-based barcode cover page generation support.

Applications where barcode document workflows are helpful include:

Automated FaxBack Acknowledgment

ReplixFax faxback acknowledgment tools allow users to automatically send an acknowledgment to the sender to confirm the receipt of an important document such as purchase orders and contracts.

Key features of the faxback solution include:

Automated acknowledgment is ideal for applications like:

Choose Softlinx

Our ReplixFax technology is the industry’s most reliable and secure online faxing service. We focus on partnering with businesses to solve their compliant and secure faxing challenges with innovation, affordability, and exceptional support.

With ReplixFax, you can trust that your fax communications are in safe hands. Our advanced technology ensures unparalleled reliability, guaranteeing that your faxes are delivered promptly and securely every time.

We recognize that compliance is a top priority for businesses operating in regulated industries such as healthcare, finance, and legal. That’s why ReplixFax is designed to meet the strictest compliance requirements, including HIPAA, GDPR, and PCI-DSS.

Ready to experience the benefits of ReplixFax for your business? Contact us for more information or request your free cost/benefit analysis today.

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