Why Cloud Faxing Is Better for Your Business

If your organization requires a fast and secure data transmission method to send and receive sensitive information, cloud faxing is your ideal solution. This process enables simple and efficient paperless faxing across your organization while minimizing operating expenses. This guide will discuss how cloud faxing works and why it’s beneficial for your business.

What Is Cloud Faxing and How Does It Work?

Cloud faxing is the process of transmitting data over the internet without the need for on-premises hardware or software. In most cases, cloud faxes are conveyed via email or web portal. Because information is exchanged online, this data is stored on a remote server rather than locally. Sending cloud faxes is a quick and straightforward process:

1. Sign up for a cloud faxing service: Before you can send a cloud fax, you must sign up with an internet fax service to gain access to an online faxing interface.
2. Obtain your fax number: You will create an account with your fax service provider, who will assign you a local or toll-free fax number. You can select your area code and choose your preferred fax number from the available options.
3. Attach your document: Attach the document you want to send to an email message. Your document can be scanned or created digitally.
4. Enter recipient’s fax number: Send the message to the recipient by entering their fax number in the “To:” field of your email, followed by the name of the faxing service.
5. Wait for the fax to send: Your faxing service will convert your fax message to a readable format for the receiving fax machine and send the data across a phone line. Then, the recipient’s fax machine will decode and print the fax.

Why Cloud Faxing Is Better for Your Business

There are many benefits of cloud faxing that you can leverage by investing in these services for your business. This data transmission process comes with the following advantages.

Enhanced Security

Many organizations turn to cloud faxing technologies to transmit sensitive information to recipients safely and securely. Any information delivered via cloud fax is encrypted before it is transferred to the end user, rendering it unreadable to unauthorized individuals. This information is then stored in a secure data center.

Reduction of Maintenance and Upkeep

When you purchase a faxing service from a cloud-based provider, you eliminate the need to buy, maintain and monitor the infrastructure to adapt to changing business needs. Your cloud fax provider will handle every aspect of the service, including compliance, maintenance and customer requirements.

Reliability and High Availability

Cloud faxing services control two data centers which deliver identical services simultaneously. As a result, they achieve exceptional availability. That means if one data center becomes unavailable, all traffic will automatically reroute to the second to prevent service disruptions with no manual intervention.

Reduction in Costs

Traditional faxing is an expensive and outdated process involving numerous costs, such as ink, toner, paper, software updates and machine maintenance. With cloud faxing, you eliminate these expenditures completely, resulting in significant long-term cost savings you can use to support other areas of your business.

Enhanced Capabilities 

When you invest in cloud faxing for your business, you’ll gain access to additional capabilities such as real-time status updates, document workflows and data extraction. These functions enable you to closely monitor your inbound and outbound faxes, ensuring that all documents reach their intended destinations securely and efficiently.

How Softlinx Can Help

You can experience the many benefits of cloud faxing with services from Softlinx. We help our customers optimize their document workflows and minimize costs by outsourcing their faxing and online document delivery needs to us. Softlinx cloud fax services enable healthcare organizations to deliver Health Insurance Portability and Accountability Act (HIPAA)- compliant documents easily and efficiently using our intuitive, user-friendly interface. Our application programming interface (API) allows you to integrate our fax services into your existing infrastructure while gaining expert technical support throughout testing and implementation. We offer a complete suite of tools, including Email to Fax, Print to Fax and Web Fax, enabling you to send and receive faxes how you desire. With Softlinx, you can expect optimal data availability, integrity and security with full data backups and replication.

Leverage Cloud Faxing for Your Business With Softlinx

For streamlined cloud faxing services for your organization, choose Softlinx. We’ve specialized in cloud-based fax and secure document delivery services for over 20 years, working with customers across industries ranging from healthcare to education to manufacturing. Request a free demo of our cloud faxing solutions today!