Sometimes, we do something a certain way because it’s how we’ve always done it. When it comes to healthcare faxing, cloud fax services have significant benefits over traditional faxing. A few of the good reasons to make the switch:
Reduce Your Risk of HIPAA Violations
Our HIPAA compliant fax service makes your communications more secure. Documents are secure during delivery, just as they would be with a traditional phone line-based fax service. Plus, they are delivered directly to your staff members’ computers. No more risk of sheets of paper getting left behind in the fax machine, potentially exposing your clients’ health records. With a cloud fax service, you can assure that your clients’ records only go where they should.
Keep Consistent with Digital Record Rules
As part of an effort to improve the quality of health records, the American Recovery and Reinvestment Act required that public and private healthcare providers digitize their records. When you use a cloud based fax system, you keep all of your in-house and patient supplied records in the digital realm, which can help you stay in compliance with the law.
Make Your Team More Efficient
Traditional faxing is inconvenient and time consuming. You need to print a record, place it on the fax, dial the number and wait for it to send. With a cloud-based healthcare fax service, members of your staff can send documents from their computers. No need to deal with paper jams or other traditional fax issues. They simply queue the documents, send and get on with the next task.
More Complete Records
When we deal with paper records, it is easy for items from a file to get lost. A sheet from a patient’s medical record may be pulled out to be faxed, but may not make it back into the file. Or, it may wind up returned to the wrong patient file. According to a study by PricewaterhouseCoppers, about 7.5% of a business’s documents are misfiled. This can lead to consequences like duplicated immunizations, misdiagnosis of health problems, over prescription of medications and prescribing of incompatible medications. With cloud faxing, the documents never leave your patient’s file. This way, you are more sure that your records are complete and accurate.
Less Paper Waste
When using traditional faxing, how often do you print a document, just to fax and discard it? Businesses in America use 12.1 trillion sheets of paper every year. Nearly half of all trees harvested are used to make paper. Additionally, paper production causes significant water pollution and uses large amounts of fossil fuels.
When you switch your faxing from paper to digital services, you can cut down on the amount of paper used in your office. You’ll reduce your impact on the environment and save money that might otherwise go to the costs associated with storing sent faxes.
When you switch your business from traditional faxes to a cloud healthcare fax service, you will enjoy benefits in a number of areas. Get in touch today to learn more about how a cloud fax service can work for you.